In today’s world, the endless loop of sending in job applications affects everyone. As a result, you may find your inbox filled with resumes, regardless of whether or not there are any available job positions. That’s why many companies have implemented a job application system that allows candidates to submit their resumes through a dedicated platform instead of emailing them. However, this leads to another problem: clutter.
When exported from the job application system, all the resumes are stitched together, turning the individual documents into hundreds of pages of continuous information that need separation. Not to mention they are full of personal Identifiable Information. Adding to this is the fact that Diversity, Equity, and Inclusion (DEI) efforts make it necessary to remove characteristics from each resume that could lead to bias, such as addresses, years, and names. Luckily, CaseGuard Studio can solve this problem for you in only two steps.
I have a series of PDFs that are fully unredacted and all tied together in one large string.
Setting Up the Watcher
Our first step is to create two new folders on our computer in our computer’s file explorer, one for input and one for output. I’ll name these “audio-input” and “audio-output” to distinguish between the original and final files. Once I have done this, I can launch CaseGuard Studio and create a new project.
Next, I’m going to navigate to the top left of the screen and click Tools, then Watcher 
icon, then Add New.
Once the Watcher Settings Box shows up, we can select the folders we created earlier. For Folder to Watch, I’ll select my input and output folder.
- In the next window, we’ll select the type of file needing redaction.
- Since we are redacting resumes, we can select the Document option.
- Select AI Analysis.
- This option automatically finds and redacts identifying information, allowing us to sit back and not worry about sensitive data getting out.
- Feel free to come back to this step and see what other services CaseGuard Studio can offer in the Watcher, you’ll probably find more solutions to your redaction needs!
- Set parameters for the AI on the Analytics Options Page.
- Set Document Language to English, as most resumes will be in English.
- In the “What to Detect” dropdown menu, click Select All to redact all possible personal information.
- For more selective parameters, choose specific options for redaction one by one.
- Review the Summary to ensure all features selected are correct.
- Click Apply to create the Watcher.
Using the Watcher
- Add files to the selected input folder and let the AI do the work.
- The Watcher updates files in real-time.
- Check the progress bar for the status of files and the estimated time until completion.
- Completed files automatically appear in the output folder with the redactions set earlier.
- Options under the Watcher progress bar:
- Settings : open the Watcher window to change settings.
- Delete : remove the Watcher.
- Pause : pause the Watcher operation.
Split Documents in CaseGuard Studio
Once your file has been added, go to Tools > Organize Pages.
In the Organize Pages window, click Split Documents in the upper-right corner.
Choose how you’d like to split your document by number of pages or file size.
In this example, select Number of Pages and set it to 2 pages.
Under Export Location, you can change where the split files will be saved by clicking Change on the right.
Set your export file name. CaseGuard will automatically number your files , for example, Split-Documents(1), Split-Documents(2), and so on.
When you’re ready, click Apply. Your split documents will appear in the Project Files panel, each containing the number of pages you specified.
After exporting, we can delete the selected pages from the Pages Panel to avoid duplication. Our exported documents will be automatically processed in the Watcher Input Folder , and our completed files will be available in the Watcher Output Folder for distribution to those who submitted FOIA requests.
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