Shortcuts Bar

CaseGuard’s Shortcut Bar makes it easy for you to quickly run commands, perform key tasks, and check the status of your files. It’s preconfigured to include commonly used shortcuts, so you can start working immediately.

CaseGuard Menu and Shortcut Bar

Create New Project
  • Create New Project: click the folder icon to create a new project.
      • Select where you want to store your folder.
      • Name your project.
        • Optionally, add the name of the requestor, case number, and date of request.
      • Click Create Project. CaseGuard opens a new project. You will be prompted to add files you want to redact or enhance.

    New Project

Open Existing Project
  • Open Existing Project: click the open folder icon to open an existing project.
    • Select the name of the project you want to open.  If the file does not appear, select the option for showing all files from the Files Of Type.
    • Click Open.
Add File to Project
  • Add File to Project: click to add a file to an existing project.
    • Select the name of the file you want to open.  If the file does not appear, select the option for showing all files from the Files Of Type.
    • Click Open.
    • File may be automatically converted to a standard format. When this process is done, the converted file will appear in the Project Files list.
Create Album
  • Create Album: click to create an album for your files.
Redaction Pool
  • Redaction Pool: click to define a folder to supply files for your staff to automatically pull from for work, and another folder where completed work resides for review and dissemination. Redaction Pool gets rid of the concept of creating projects and adding files to them. Now everyone has a pool of files they work off.
Merge Files
  • Merge Files: click to merge your media files or PDFs into a single file.
Download File from Youtube
  • Download File from Youtube: click then enter the YouTube URL of the video you would like to download.
Screen Recorder
  • Screen Recorder: click to download CaseGuard Recorder. This may take several minutes. You can use your computer to do other tasks during the installation. Once installed, click the Screen Recorder icon again. This will prompt the CaseGuard Recorder application to ask you for your login information.
Open Webcam
  • Open Webcam: click to open your machine’s webcam add a webcam video of yourself on the video that you are recording. Many users use this tool to overley footage of themselves explaining the video they’ve redacted.
Save
  • Save: click to save your changes to your files.
History
  • History: click to view the history of your edits. You can click the History to jump to any recent state of the file created during the working session. You can use the History to revert a file to how it looked before a change was applied. You can then work from that state.
    • Optionally, you can select the trashcan icon to delete that state. Note. When you select to delete a state, it will delete only that state. If, for example, you had 10 states and decided to delete state 6, states 1,2,3,4,5,7,8,9, and 10 would still remain.
Process All Tasks
  • Process All Tasks: click to process your media files.
    • Enter Output File Name
    • Select File Type
    • Select Start Now or Schedule Later
      • If selecting Schedule Later, select when you would like to process your files. You can choose up to 16 hours ahead. Many users do this to process large files after they leave work for the day. By the next morning, all of their files are processed and ready to be distributed.
      • Select Schedule.
View and Print Reports

In CaseGuard, all of the work you perform on a file is logged by the system automatically. This is to ensure the integrity of the redaction process is maintained from start to finish.

  • View and Print Reports: click to view an automatically generated report of your redaction work and redaction logs, including reports of transcription and translation services applied to your files.
  • Select your report type from three options: Standard Report, Exemption Log, and Transcription.
    • Optionally, add additional information to your report.
      • Click File Log to add a history of edits made to the file in the report.
      • Click Metadata to add an overview of the file’s metadata to the end of the report.
      • Click Show Line Number to add line numbers to the Transcription Report.
      • Click Show Date and Time to add timestamps to each log in the report.
    • Navigate backward and forward in history by selecting the right and lefthand arrows.
    • Refresh the document by selecting the spinning arrows icon.
  • Setup the pages of your report by clicking the page icon.
    • Optionally, set up the dimensions of your report to your liking. You can change the Size, Source, Orientation, and Margins.
    • Select OK to apply your dimensions.
Transcription
  • Transcription: click to start automatically transcribing audio. To learn more about adding automatic transcription and captions, check out Transcription and Working with Captions.
Analytics
  • Analytics: click to view the number of times a word appears in your transcript.
    • Optionally, Filter by Type to view the number of times a type (i.e., Name, Date, Social Security Number, etc.) of word pattern appears. To learn more about the Analytics Panel, see Transcription.
Translation
  • Translation: click to translate your transcript into another target language.
Objects Detection
  • Objects Detection: click to pull up the object detection panel.
Scheduled and Completed Tasks
  • Scheduled and Completed Tasks: click to view the status of all scheduled and completed tasks run in CaseGuard.
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