Prepare files for import

You can import media directly from your computer to CaseGuard Studio. To make the process as seamless as possible, it’s helpful to pre-organize your files before you import.

Organizing your media files in folders

Organizing your media files in helpfully named folders before you begin to edit. It will save time later when searching for your media files.

Depending on what you’re redacting, you may have multiple media files. Setting up a logical directory structure that includes information like your project title, a date, and some type of unique identifier is a great place to start.

Naming best practices

You can select any information that will allow you to distinguish your files from one another, but in general we recommend:

  • Always use dashes. Use dashes instead of periods, spaces or slashes. Some software doesn’t recognize file names with spaces.
  • Files should be named consistently
  • File names should be short but descriptive (<25 characters)
  • Use date format ISO 8601: YYYYMMDD
  • Avoid special characters or spaces in a file name
    • If using a sequential numbering system, use leading zeros for clarity and make sure files sort in sequential order. For example, use 001, 002, …010, 011 … 100, 101, etc. instead of 1, 2, …10, 11 … 100, 101, etc.
  • Avoid including the words redact or redacted in your file. After your files are processed, CaseGuard adds _Redacted to the end of your file by default. You can change this in settings.

Before you upload, please be aware that your original files can’t be renamed once they’re uploaded. Make sure you use the appropriate name before uploading them. However, the version you end up exporting can be renamed.

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