Redaction

Redaction refers to the editing and removing of information from documents, videos, or audio to protect people’s personally identifiable information.

October 15, 2025 | 20 minutes read

What Is Redaction? The Complete Guide for 2025

Redaction, or what is redaction in its simplest form, is the process of permanently removing or obscuring sensitive information from records so they can be safely shared or disclosed. In 2025, redaction has become a critical requirement for organizations across industries, ensuring that personal identifiers, financial details, health information, and legal records are protected from […]

September 24, 2025 | 6 minutes read

How CaseGuard Automates Video and Audio Redaction While You’re Away

Imagine finishing your work week by scheduling video and audio redaction tasks on Friday, heading into a long weekend, and coming back Monday morning to find 3 hours of CCTV footage, 6 hours of dashcam video, and 4 hours of 911 calls, fully processed, faces blurred, license plates masked, names bleeped, metadata scrubbed, and audit-ready. […]

September 24, 2025 | 8 minutes read

Why Audio Redaction Does Not Have to be a Full Time Job in 2025

When looking to redact a large number of audio files, the bulk processing feature within CaseGuard Studio makes the process simple.

September 15, 2025 | 7 minutes read

How Federal Agencies Use AI to Clear FOIA Redaction Backlogs 32x Faster

The Scale of Redaction in Federal Agencies Every month, federal agencies are responsible for processing thousands of hours of sensitive evidence: body-worn camera footage, surveillance videos, dashcam recordings, 911 calls, and multilingual interviews. Much of this material contains personally identifiable information (PII), protected health information (PHI), or payment card data (PCI) that must be permanently […]

September 15, 2025 | 6 minutes read

The Key to Optimizing Customer Service? AI Transcription and Redaction

Giving your customers the Best Customer Service Experience should be every Organization’s #1 Priority. Often, organizations are so busy building advanced solution that they overlook customer experience and its direct role in building trust. A 2024 Forbes Study found that 64% of customers will switch to another business, no matter how much they like the […]

September 15, 2025 | 7 minutes read

Redact Audio 40x Faster & Simplify PCI DSS Compliance

Retailers, businesses of all sizes, and call-centers all base the majority of their business transactions through credit cards.

September 04, 2025 | 6 minutes read

A Cop’s Mission Continues: Safeguarding Communities Through AI Redaction

Over the course of 15 years in public service, Josh Salas served on the frontlines of public safety, from the California Army National Guard to nearly a decade with the City of Lathrop and City of Modesto Police Departments. At the age of 17, he enrolled in the California Army National Guard, serving six years […]

August 20, 2025 | 5 minutes read

Government Transparency and New FOIA Software

When looking to comply with FOIA requests, government agencies can utilize redaction software to maintain compliance and privacy.

August 15, 2025 | 8 minutes read

How to Comply: Federal Court Rules for Redacting Documents

Want to know the rules for redacting documents? Redacted information is crucial in information-sharing, but what is the best redaction software to do it?

August 12, 2025 | 5 minutes read

How to Redact a PDF in 3 Simple Steps

Learning how to redact a PDF correctly is crucial when you are dealing with sensitive information and the safety of others.

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Frequently Asked Questions

What does it mean to redact a PDF?

Redacting a PDF means permanently removing sensitive or confidential information like names, Social Security numbers, medical details, or financial data from the file. Unlike simply “blacking out” text or hiding layers using Sharpie, true redaction ensures the information is completely deleted and can’t be recovered. With CaseGuard, you don’t have to do this manually; whether you’re handling 10, 100, or even 1,000 files, the process happens seamlessly and securely.

Is redaction the same as blacking out text in a PDF?

No. Blacking out text often only hides the content visually, which means the information may still be copied, searched, or recovered. True redaction permanently deletes the data, ensuring it’s unrecoverable, all metadata is permanently scrubbed, and compliant with privacy regulations.

What are the best practices for PDF redaction?

Effective PDF redaction goes beyond simply hiding text. It ensures sensitive information is permanently removed and unrecoverable. Here are the key best practices:

Use a professional redaction software instead of manual methods like drawing boxes or highlights.
Automate your redaction process using CaseGuard to reduce human error. AI tools can detect and redact PII, PHI, and other confidential data quickly.
Redact across all content layers, including scanned text, metadata, and more.
Review redactions before exporting to ensure nothing was missed or mistakenly removed.
Maintain audit trails for compliance and accountability.

How to redact a PDF using CaseGuard AI?

With CaseGuard, you can redact a PDF quickly and securely in just three steps:

Upload – Drag and drop your PDF (or other supported files) into CaseGuard. Uploads take seconds whether it’s a single court document or a folder of patient forms.
Auto-Detect PII – Once uploaded, CaseGuard’s AI automatically scans your files and auto-detects PII, including names, emails, phone numbers, and 30+ categories to AI-redact.
Export – Review your redactions and export the file. All sensitive data is permanently removed, and metadata is scrubbed to ensure full privacy compliance.

Is there a way to redact multiple PDFs at once using CaseGuard?

Yes. CaseGuard’s bulk redaction feature lets you redact multiple documents at the same time, automatically detecting and removing sensitive information like names, emails, phone numbers, and more. You can upload thousands of documents, apply your redaction settings, and process them all in just a few clicks. This saves time, ensures consistency, and eliminates the need to manually redact each file individually.

How do I contact CaseGuard?

You can reach us by filling out the contact form on our website, emailing [email protected], or calling +1 (855) 255-9955. Whether you’re looking for a demo, pricing information, or have questions about your redaction needs, our team is here to help.