How CaseGuard Automates Video and Audio Redaction While You’re Away

Imagine finishing your work week by scheduling video and audio redaction tasks on Friday, heading into a long weekend, and coming back Monday morning to find 3 hours of CCTV footage, 6 hours of dashcam video, and 4 hours of 911 calls, fully processed, faces blurred, license plates masked, names bleeped, metadata scrubbed, and audit-ready. No late nights. No backlog stress.

For most law enforcement and compliance teams, managing evidence files is an uphill battle. Staff spend countless hours replaying video frame by frame, scrubbing audio manually, redacting identifiers one by one, and racing to meet strict FOIA deadlines. In FY 2024 alone, U.S. federal agencies reported more than 267,000 FOIA requests backlogged, a 33% jump from the prior year. This constant pressure pulls staff away from investigations, case preparation, and other critical responsibilities.

That’s why leading agencies are prioritizing automated redaction solutions that require minimal human intervention, and they’re leveraging CaseGuard Studio’s Scheduler feature to do just that. Teams can queue thousands of files and let the system process them overnight or across the weekend, blurring faces, masking plates, bleeping sensitive audio, removing metadata, and generating audit logs automatically.

When staff return, they have fully redacted files with audit trails and compliance logs already in place, ready for review, approval, and release.

When Video and Audio Redaction Isn’t Automated: Deadlines Missed, Staff Burned Out

Across industries such as law enforcement, healthcare, education, and legal services, teams are struggling to keep up with the growing volume of sensitive case files. Each file carries personal or confidential information that must be carefully removed before it can be shared, disclosed, or submitted as evidence.

The challenge is scale. As the volume of recordings grows, manual redaction quickly consumes entire days, pulling resources away from investigations, case preparation, and public service.

The consequences of relying on manual redaction are serious:

• Delays that break trust → FOIA deadlines missed, court cases stalled, or patients left waiting for critical records.
• Human error that can’t be undone → A single unredacted identifier can compromise privacy or jeopardize an investigation.
• Staff burnout → Day after day, professionals are tied up doing nothing but redaction work, when automation could allow them to focus on reviewing, approving, and pushing cases forward.

Agencies are no longer willing to dedicate office hours to tedious redaction. Instead, they’re looking for ways to move the bulk of this work outside the workday, running it overnight, on weekends, or while staff are away, so valuable time can be reserved for evidence review and case preparation.

That’s why CaseGuard’s Scheduler feature has become a key factor in automation strategies for thousands of agencies worldwide.

How Agencies Gain Hours Back Leveraging CaseGuard’s Scheduler Feature

The Scheduler feature in CaseGuard Studio answers a simple but important question: why spend valuable workday hours on repetitive redaction when it can run automatically in the background with no human intervention?

With Scheduler, teams can queue redaction tasks to run while staff are away, including high-volume workloads like hours of video and audio redaction tasks. This prevents system slowdowns and keeps daytime operations running smoothly.

The result is that each workday begins with files already processed and audit logs generated, so staff can focus on reviewing results and closing cases faster.

AI isn’t replacing humans; it’s removing repetitive work so professionals can focus on approvals, evidence review, and case resolution.

How Simple It Is to Schedule Bulk Video and Audio Redaction with CaseGuard Studio:

1. Upload files in bulk – Whether it’s 10, 100, or even 1,000+ audio and video files such as 911 calls, bodycam and dashcam footage, interviews, or sensitive recordings.
2. Apply AI redaction settings – Select both audio and video identifiers to detect & redact in one workflow, with 30+ types of PII automatically bleeped or muted in audio, and 12+ types blurred or anonymized in video.
3. Schedule the task – Simply choose your preferred date and time in the scheduling window, and CaseGuard takes care of the rest. Whether it’s overnight, on a weekend, or while you’re away, the system automatically starts processing at the time you set.
4. Return to review – When staff log back in, the files are already redacted with exemption logs, privilege logs, transcription reports, and audit trails included, ready for final human review & approval.

The result is a new way of working: AI handles the bulk redaction, while staff focus on final review, sign-off, and closing cases faster. Agencies using CaseGuard’s Scheduler report cutting redaction costs by up to 85%, with files processed quickly, compliance logs generated automatically, and records ready for release without delay.

How Long Beach City Prosecutor’s Office Cut Redaction Turnaround Times with CaseGuard’s Scheduler Feature

The Long Beach City Prosecutor’s Office serves one of California’s largest coastal cities, handling thousands of criminal cases each year while managing a steady flow of FOIA requests and digital evidence. Like many agencies, they struggled with time-consuming manual redactions that delayed deadlines and pushed their understaffed team to the limit.

Roman Hines, from the records office, described the impact Scheduler has had on their workflow:

“The Scheduler feature is a game-changer for us. We can set up bulk video and audio redaction, walk away, and when we’re back, it’s all redacted. Metadata is scrubbed, logs are ready, and the review process is simple. It saves us hours and allows our team to focus on finalizing files instead of spending time monitoring the process.”

By automating video and audio redaction on nights and weekends, the office has been able to cut turnaround times from days to hours, eliminate the need for staff to work late nights or weekends, and redirect those hours toward closing cases faster. What once required overtime pay and additional staffing is now completed automatically, saving both labor costs and valuable staff time.

The result: a leaner, faster, more efficient redaction workflow, proof of how automation can directly reduce burnout, cut labor costs, and keep compliance on track.

Final Thoughts: Why Automating Video and Audio Redaction Matters

Manual redaction drains staff hours, piles up overtime costs, and wastes skilled professionals on repetitive tasks that technology can handle in minutes. That’s why agencies value four things most when they automate:

• Time back for staff → Automated redaction frees teams to focus on case strategy, reviews, and approvals instead of monitoring files.
• Compliance built-in → Exemption logs, privilege logs, and transcription reports are generated for every file, so you have compliance on your fingertips.
• Scalable processing → Redact 10, 100, or even 1,000+ audio and video files in one scheduled workflow, eliminating backlogs and costly overtime.
• Peace of mind → Know files are moving forward, even overnight, on weekends, or while staff are on PTO, ensuring FOIA deadlines are met and your agency’s reputation stays protected.

CaseGuard’s Scheduler makes this possible by running bulk video and audio redaction, whether it’s hours of 911 calls, full days of body-cam footage, or hundreds of files at once, on your schedule. Staff return to find work that would have taken days of manual effort completed over a single weekend, with files already redacted, metadata scrubbed, and compliance-ready.

This is the future of redaction: AI doing the heavy lifting, humans focusing on the decisions that matter.

If your organization is ready to stop spending office hours on redaction and start automating the process, explore how CaseGuard Scheduler can help you clear backlogs, save time, and deliver results with confidence. Talk to an expert today.